Dongre Vasatigruha Ground, Gangapur Rd., Nashik
SPACE APPLICATION FORM Aurangabad
ð 2012Kolhapur 20 Nashik 2013
(Display, Products, Service, Specialization)
BOOTH CHARGES LOCATIONS SHELL TYPE (Rate per Sq. Mtr.) BARE TYPE (Rate per Sq. Mtr.) 2 Side Open Booths will be Aurangabad
charged - 15 % Extra Kolhapur 3 Side Open Booths will be charged - 20 % Extra Power & Compressed Air Charges extra (Kindly refer exhibitors manual) R ATION (Advanc TYPE OF S A DETAILS OF PAYME T
D D. in favour of Vision Exhibitors Pvt. L d CHEQUE / D.D. NO. N / BRANCH
We have read Rules & Regulations of the exhibition and shall abide by the same. We confirm our booking. EXHIBITORS SIGN & SEAL VISION EXHIBITORS PVT. LTD. : 2 /
6 7, Shiv-Shanti, Opp. Bajaj Spares, Narveer Tanajiwadi, Shivajinagar, Pune - 05. Tel.: +91 20 25535365 Fax: +91 20 25510180 E-mail: firstname.lastname@example.org Web.: www.visionindustrialexpo.com Cell: 99 22 00 88 99 / 95 45 00 88 99
1. Venue : AURANGABAD: SFS School Ground, Adalat Rd. Near Akashwani,
conducted within the stall. Audio visual displays may be conducted within
Aurangabad, KOLHAPUR: Shahupuri Gymkhana Ground, Kolhapur NASHIK: Dongre Vastigruh Ground, Gangapur Rd., Nashik
k) Material Handling : Exhibitors may avail the service of the material
2. Date of the Exhibition : Aurangabad - 5th to 8th Oct. 2012,
handling agency authorized by the organizers. No other agency will be
Kolhapur: 28th to 31st Oct. 2012, Nashik: 26th to 29 April 2013
3. Allotment of stall is on First Come-First Served basis.
l) Vacating of space : The exhibitor shall ensure that the stall is vacated
4. A Company, organization or individual who books space at exhibition is
immediately after the exhibition is closed up to 11p.m. of 8th Oct. 2012
(Aurangabad), 31st Oct. 2012 (Kolhapur) & 29th April 2013 (Nashik) or in
5. Stall Booking will be confirmed on payment of fees-in part or full.
between 9.00 a.m. to 3.00 p.m. on 9th Oct. 2012 (Aurangabad), 1st Nov. 2012
6. Possession of Bare Space: Bare space exhibitors may take possession of their area
(Kolhapur) & 30th April 2013 (Nashik) Failing which a charge of Rs. 5,000/- per
on 3rd Oct. 2012 (Aurangabad), 26th Oct. 2012 (Kolhapur) & 24th April 2013 from
day would be levied as delay charges per day.
10 am onwards. Possession of Shell scheme booth: Shell Scheme booth exhibitors
m) Sub - Contract : The Exhibitor shall not assign and / or part with any part of
may take possession of their booth on 4th Oct. 2012 (Aurangabad), 27th Oct. 2012
this contract to any other party without the prior consent of the organizers
(Kolhapur) & 25th April 2013 (Nashik) from 10 am onwards. Full & final payment
in writing. A stall area booked by one exhibitor can not be sub-leased to
of participation fees, security deposit and charges for other additional services by
another exhibitor without prior approval from the organizers.
bankers draft and bankers cheque will be a precondition for handling over possession.
n) Exhibitors are not allowed to place stickers, signs or posters anywhere in
Should the Exhibitor not make full payment or not occupy space by the time limit
the hall other than within their own stand. Exhibitors representatives may
specified for installation of exhibits, the Organisers reserve the right to re-allocate or
not distribute brochures, invitations along the gangways of at the
use the space as they deem appropriate.
7. Stand Completion: All stand construction work should be completed by
Non Allocation, Cancellation, Non Participation:
7.00 a.m. on the 5th Oct. 2012 (Aurangabad)., 28th Oct. 2012 (Kolhapur). & 26th April
a) If the organizers cannot allot a stall, money paid by the prospective
2013 (Nashik) Exhibitors are not permitted to store their exhibit
Exhibitor for stall booking will be refunded.
materials and empty carton in non - allotted areas.
b) If any Exhibitor cancels the participation by 5th May 2012 (Aurangabad),
8. Counter Sales : Counter sales are not permitted at the exhibition. However,
28th May 2012 (Kolhapur) & 26th Sep. 2012 (Nashik) 25% of the total
exhibitors can dispose off their exhibits / equipment after the exhibition is over. In the
participation charges will be adjusted and balance 75% amount will be
case of sale, the payment of Govt. Taxes as applicable to the concerned authorities
will be the direct responsibility of exhibitors.
c) If the exhibitor cancels the participation by 5th Aug. 2012 (Aurangabad),
28th Aug. 2012 (Kolhapur), 26th Feb. 2013 (Nashik) 50% of the total
a) To reject any applications for space without assigning any reason.
participation charges will be adjusted and balance 50 % amount will be
b) To amend the terms and conditions of participation and issue additional
rules and regulations for the exhibitors from time to time which shall be
d) If any Exhibitor withdraws or cancels the participation on or after 6th Aug.
2012 (Aurangabad), 29th Aug. 2012 (Kolhapur) & 27th Feb. 2013 (Nashik)
c) To recover from the Exhibitors, compensation for losses / damages
100% of amount paid will be forfeited.
caused to the property or reasonable penalty for any willful contravention
e) If any Exhibitor fails to turn up for the stall by 8 a. m. on 5th Oct. 2012
(Aurangabad), 28th Oct. 2012 (Kolhapur) & 26th April 2013 (Nashik) or
d) To postpone, curtail, extend or abandon the exhibition or close some or
cancels his participation at the last moment, Organizers shall utilize the
all sections of it temporarily or permanently, if unforeseen circumstances
stall in any manner they deem fit, forfeiting all the money paid by the Exhibitor.
arise. In such circumstances, the Exhibitors shall not be entitled to
f) Reduction of Stall Size, if done at any stage 25% of the total booking amount
withdraw from the contract or claim any compensation or damage thereof.
will be deducted & thereafter the new Invoice will be generated.
e) To photograph or film the interior of any stall and to use the same for
rganisers reserves the right to change or alter the exhibition floor plan / layout
of the any or all pavilions & also any or all stalls.
f) To refuse permission to any Exhibitor to clear his stall if he has not paid all
12. Force Majeure : The exhibition my be cancelled, postponed, shortended or
dues to the organizers or to retain the exhibits or other goods as
extended due to any cause whatsoever outside the control of the organisers.
collateral security till dues are paid.
The organisers shall not be responsible for any loss sustained by the exhibitor,
g) Insurance : Organizers shall not be responsible for any loss whatsoever
directly or indirectly, attributable to the elements of nature, force majeure which
incurred by Exhibitors and they should obtain comprehensive insurance
includes strike, lockout, closure, riots or orders and directives imposed by any
coverage for their exhibits against all risk for the periods covering
governmental authority. In the event of such circumstances the organisers
transportation, preparation, installation fair duration, dismantling, return
decision will be final on all commercial and non- commercial aspects.
13. Any damage to property or injury or loss of life during visits sponsored by us will
h) No Sub-Letting: The Exhibitors are not allowed to assign, sub-let or grant
be the sole responsibility of the individual.
licenses in respect of the whole or any part of the space / stall.
14. We do not guarantee any specific no. of visitors / participants through our
i) Stand Design and Construction: All exhibits and display material must be
additional transportation facility.
contained within the allocated exhibit space by the exhibitor. Special
15. Security : Although a 24 hour security will be in operation throughout the Exhibition
structures must not interfere with the overall Exhibition format or the
period, exhibitors should take all possible precautions to safe guard their
visibility of other stands. The design of such structures of display must
be submitted for the approval of the Organizers at least 30 days prior to
16. Exhibitors are warned not to keep or store any hazardous material in the
the start of the exhibition. The organizer reserve the right to specify
changes in the design and such changes shall be carried out by the
17. Jurisdiction : Any dispute between the Organizers and Exhibitors is subject to
exhibitor. Such changes requested by the organizers not be carried out,
jurisdiction of the Courts of Pune only. In case of unpaid charges, the
the requisite work shall be completed at the risk and expenses of the
Organizers shall exercise the right of lien over property of the Exhibitor till he
j) Stall Activities : The Exhibitor should ensure that all demonstrations
interviews, advertising, promotion and sales / marketing activities are
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