The Public hearing for the 2014 Proposed Budget and Tax Levy was open up at 6:04 p.m. and closed at 7:00 p.m.
Minutes of the regular meeting of the Village Board of Gays Mills held Monday, December 9, 2013, which began at 7:00 p.m. in the Community Commerce Board Room.
Village President Patrick Brockway called the meeting to order at 7:00 p.m. Roll call was taken with the following present: Patrick Brockway, Harry Heisz, Barbara Sand, Geraldine Smith, Earl Winsor, and Albert Zegiel. Aaron Fortney was absent.
The board received verification that the agenda was posted in accordance with the open meeting law.
Heisz made a motion to approve the minutes of the board meeting held on November 4, 2013, and minutes of the finance meeting held on November 5, 2013. Seconded by Smith. Motion carried.
Heisz made a motion to approve the regular monthly bills as listed in the monthly expense report. Seconded by Sand. Motion carried
Winsor made a motion to allow end of the year bills and transfers to be made by the village office. Seconded by Heisz. Motion carried.
No JEM or relocations bills were submitted this month.
Under Citizens and delegations Kay Smiley communicated her appreciation for the Christmas decorations on Main Street.
John Johnson of West Point Road expressed his concerns regarding the curve on Old Gays Road and suggested for the village to install additional curve signs and enforce the speed limit. He also voiced his concerns regarding pulling out onto State Highway 171 from West Point Road and Old Gays Road that drivers are not slowing down to the speed limit in order to safely pull out.
Under Administrative reports Kahya Fox of Couleecap submitted written reports and Todd Mandel was present to discuss the concerns of the village’s such as the Rental Elevation deadline, which Quality Energy Experts has assured Couleecap that they plan on finishing by December 22nd which will allow for Kahya to inspect and complete the paperwork by December 31st. Also discussed was the site clearance deadline for 326 Orin Street. After discussion Heisz made a motion to give Aaron Gardner until December 15th 5:00 p.m. to remove the house from the site and if not removed award the proposal to Showen Excavating for $9,182 and to allow the additional expenses to come out of CDBG-EAP 07-07. Seconded by Smith. Winsor abstained. Motion carried.
Heisz made a motion to accept the low proposal for Salvage and Demolition of 107 Park Street to Showen Excavating for $6,564. Seconded by Winsor. Motion carried.
Winsor made a motion to approve Budget Line Transfers for grant CDBG-EAP #07-07: H.8 (Business Assistance) to H.1 (Disaster-Related Housing Rehabilitation) in the amount of $188,357; H.8 (Business Assistance) to H.9 (Administration) in the amount of $7,000 and transfer of grant CDBG-EAP #08-72 Budget Lines H.1 (Construction of Affordable Rental Housing Units) to H.2 (Rental Housing Elevations) in the amount of $11,011. Seconded by Heisz. Motion carried.
Brad Niemcek, Kickapoo Culinary Center Director, informed the board that he expects the kitchen and Community Room to be busy this December with processor and Holiday events.
Brad Niemcek also reported for the Gays Mills Economic Development Association. Currently GMEDA is working on canoe landings for the Kickapoo River and has applied for DNR aid. Reported on the Trail project: the team will be meeting in two weeks and Brad will report back the results of the meeting. The grant for the trail runs through 2015 with the budget to be determined. Questions were asked about the Trail grant; Brad will follow up with the information. Next GMEDA contacted the DOT about a pedestrian walkway along State Highway 131 and the DOT reported back that the walkway is not feasible.
Harry Heisz reported that there are heating issues over at the Mercantile common areas and that the village is looking to fill the remaining vacant suites. Heisz recommend to the board to release 5-6-7-8 Dance from her lease if all rent, maintenance, shared utilities, and other direct utilities bills are paid by the end of the year. Per the recommendation Winsor made a motion to discontinue the lease if 5-6-7-8 Dance pays all bills by the end of the year and if not the board will re-meet and discuss. Seconded by Smith. Motion carried.
The village received an email from Economic Development Administration of Chicago that the Project Manager has accepted the Village’s response from the letter dated October 16th and will start to review the close out documents to finalize the EDA grant and reimbursement.
No action was taken on land lease request for 405 Main Street.
Kay Smiley presented ideas for the 212 Main Street Fitness Group for the equipment and waivers; after discussion the board requested to have the village office research how much insurance would cost on these items and asked Kay to provide pictures and descriptions of each piece of equipment.
No action was taken on American Legion Air Rifle Competition agenda item.
Heisz made a motion to pay off the JEM line of credit in the amount of $27,126.26 with the Royal Bank. Seconded by Sand. Motion carried.
Heisz made a motion to renew the Village’s insurance with Tricor in the amount of $39,135 for 2014. Seconded by Sand. Motion carried.
The board reviewed the survey results from EMC Insurance Company on Buildings at 212 Main Street, 175 Royal Avenue, 16381 State Highway 131, 111 Royal Avenue, and 120 Sunset Ridge Avenue and will have the Public Works department review how to make the improvements and have the village office respond that the items will be researched on how to repair.
Smith made a motion to adopt Resolution 2013-07 adopting the 2014 Budget of $655,524 and Tax Levy of $135,606 with a net mill rate of .02392802. Seconded by Sand. A roll call vote was taken: Zegiel, Sand, Heisz, Smith, Winsor, and Brockway voted Yes. All in favor.
Heisz made a motion to approve the Certified Survey Map #100973 NW ¼ S26 T10N R4W of Town of Clayton and authorize Village President Patrick Brockway to sign the document. Seconded by Smith. Motion carried.
Winsor made a motion to close out grant checking accounts: Rural Development Water Checking Account, Rural Development Sewer Checking Account, Public Works Checking Account, and Community Commerce Center Checking Account. Seconded by Heisz. Motion carried.
Winsor made a motion to approve election workers for the term January 1, 2014 through December 31, 2015: Chief Inspectors – Geraldine Smith, Barbara Sand, and Sandy Lester. Election Inspectors – Craig Anderson, Dolores Arnold, Phyllis Bell, Julia Flitch, Donald Lampert, and Kile Martz. Seconded by Heisz. Motion carried.
After reviewing past due accounts receivables Heisz made a motion to write off a delinquent personal property tax in the amount of $300.89 and a delinquent Mobile Home Tax in the amount of $61.84. Seconded by Sand. Motion carried.
Smith made a motion to approve Operator’s Licenses for Nicole Evers and Kristina McCormick. Seconded by Zegiel. Motion carried.
Heisz made a motion to change the January, February, and March Board meeting times to 6:00 p.m. instead of 7:00 p.m. in the winter months. Seconded by Winsor. Motion carried. The next regular Board Meeting is scheduled for Monday, January 6th at 6:00 p.m.
Smith made a motion to adjourn. Seconded by Zegiel. Motion carried.
Respectfully Submitted Dawn R. McCann, Village Clerk
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